IRS code allows for employers to implement a pre-tax Section 125 Cafeteria Plan as an employee benefit.  This plan allows for unreimbursed insurance expenses to be paid pre-tax.  Examples include insurance premiums, doctors office co-pays, prescription co-pays, eye exams, eye glasses, contact lenses, laser eye surgery, orthodontics, and more…

Cafeteria Plan – Another Feather in Your Benefits Cap Implementing a Section 125 Cafeteria Plan will strengthen your benefits program, save your company FICA taxes, and save participating employees 25% to 40% in taxes (depending on their income tax bracket).  What other benefits can you implement that strengthen your benefits package and you can do so with little or zero out-of-pocket dollars?

If your employees are paying any portion of the monthly insurance premiums, then to save FICA taxes, implement a Premium Only Plan (POP).  A POP allows for employees to pay their portion of the group insurance premiums on a pre-tax basis and is a good start to saving taxes for you and your employees.  You will save FICA taxes while saving your employee 17% to 40% on dollars they’re already paying.

With a POP there is no real ongoing administration as you’ll use payroll to take care of the dollar flow’s.  Discrimination testing is a requirement that will need to be performed at least once at the beginning of each plan year to ensure your plan is in compliance.

To take your pre-tax 125 plan to the next level means implementing the Flexible Spending Accounts (FSA).  Generally, there are two FSA accounts including a Medical FSA (medical / dental / vision) and a Dependent / Elder Daycare FSA.

These FSA accounts will allow for the unreimbursed out-of-pocket expenses to be paid on a pre-tax basis.  Examples include dependent daycare, office co-pays, prescription co-pays, eye exams, eyeglasses, contacts, orthodontics, and more.

These flexible spending accounts (FSA) are an easy way to supplement any gaps in your existing benefits program, save money for you and your employees, and is a great morale booster.

If you’re a small employer that doesn’t have a dental or vision plan because of costs.  Implementing the FSA will at least allow for your employees who have these types of out-of-pocket expenses to pay them on a pre-tax basis.  Wouldn’t it make your employees happy to be able to save 17% to 40% on a $5,000 orthodontic expense for a family member?  That would equal a $1,250 tax savings for an employee in the 25% tax bracket.

The FSA accounts are where the administration hassles of receiving claims, verifying claims as eligible expenses, answering employee questions, reimbursing claims, etc. are seen.  Which may lead you to consider outsourcing your ongoing administration through a qualified third party administrator.  If you’ve only got a few participants in the FSA in-house administration is something you can probably handle, but with monthly minimum administrative fees outsourcing is pretty economical.

Partnering with a qualified Cafeteria Plan Administrator such as BusinessPlans, Inc. will allow your employees to access their individual account information 24-hours a day, seven days a week from anywhere in the world.  As an employer, you also gain 24-hour Internet access.  You may query reports and check the status of your plan around the clock when you want and need your plan information.

Every organization has limits on the resources it has available for use.  Outsourcing will allow your company to focus and redirect its resources; most often people resources, from non-core activities to profit gaining activities.

A pre-tax 125 Cafeteria Plan in Ohio or elsewhere will save you FICA taxes, strengthen your benefits program, and save employees 17% to 40% in taxes (depending on their income tax bracket).  Plus, you can do so with little or zero out-of-pocket dollars.

IRS code allows for employers to implement a pre-tax Section 125 Cafeteria Plan, which allows for unreimbursed insurance expenses to be paid pre-tax.  Examples include insurance premiums, doctors office co-pays, prescription co-pays, eye exams, eye glasses, contact lenses, laser eye surgery, orthodontics, and more…

You may choose to administer in-house or to ease your workload and comply with IRS regulations outsource your cafeteria plan administration.

I’d like to discuss why you would look into cafeteria plan administration and more specifically focus on Cafeteria Plan Administration vs. Paying Employees Money Directly.  One can make an argument for either, but choosing Cafeteria Plan Administration has its advantages.

IRS code allows for employers to implement a pre-tax Section 125 Cafeteria Plan, which allows for unreimbursed insurance expenses to be paid pre-tax.  Examples include insurance premiums, doctors office co-pays, prescription co-pays, eye exams, eye glasses, contact lenses, laser eye surgery, orthodontics, and more…

Here are the facts:

• A Section 125 Cafeteria Plan is easy to implement
• You will be able to do so with little or zero out-of-pocket dollars
• It will save your company FICA taxes
• It’s an easy way for you to strengthen your benefits program and improve employee morale because it will save your employees 17% to 40% in taxes (depending on their income tax bracket)
• It’s a regulated benefit by the Internal Revenue Service (IRS)
• It will only allow for eligible medical, dental, vision, and daycare expenses to be run through the plan ensuring the plan is used properly.

If you were to simply add money onto an employees paycheck to cover such expenses, you don’t know how that money will be used.  For example, Bob could take his paycheck and stop by the local pub before heading home.  Truth be told, implementing the Section 125 Cafeteria Plan gives you control over these dollars to ensure they’re being used for out-of-pocket medical, dental, vision, and/or daycare expenses.

Note that you may implement a pre-tax 125 Cafeteria Plan and either administer in-house or outsource the ongoing administration.  If you’re looking for plan documentation or outsourced administration, contact BusinessPlans, Inc. by phone at 800.865.6543 or check out the myCafeteriaPlan.com